How To Say “What Time Works Best for You”: 19 Different Ways

Introduction

Are you confused about finding the perfect way to say, “what time works for you?” Well, let me help you with my 10 years of experience in teaching communication skills to thousands of people. Here, I will share some formal and informal ways to ask an individual to fix a meeting, which I find helpful in my meeting schedule with people. 

Also, I will give you ideas on how to find a suitable time for work or study with some meeting schedules app detail. Therefore, let’s dive in and learn how to ask with different methods for meeting schedules.

10 Formal Ways to Say “What Time Works Best for You”

In this section below, I will describe how you can formally ask a coworker, boss, or other party to create a meeting schedule for their free time. Check them out for a better approach–

1. When Would You Like To Arrange This?

One of the best ways to ask colleagues, “When would you like to arrange this?” It gives them control of the situation and allows them to choose the perfect time.

This approach is open-minded and an excellent way to show that you’re letting them choose the time to get a meeting done.

You can use the email sample given below–

Dear Roger,

When would you like to arrange this? Let me know when you decide on the best time.

Best of Luck,

Sarah Parker

2. What Time Can You Do?

It’s always worth asking someone, “What time can you do?” This is a great question because it allows the other person’s timetable while deciding final times. It will ensure you and the other party are accessible at a suitable meeting time. You can use this method by emailing your clients.

Of course, this approach is most efficient when you have an open schedule. If you are available, then you can ask this.

A quick email sample of this phrase–

Dear Paul,

What time can you do it? Let us know the times that work best, and we’ll fix when to host it.

Kind regards,

Mr. Dover

3. I Have Arranged It For

Suppose you have arranged a meeting based on your free time already. Now you just have to mention that when emailing about the meeting set. Writing “I have arranged it for” is an optimistic way to establish a meeting time.

It’s like you have fixed the time and would like the other party to agree or disagree with this. Definitely, if they can’t make the specified time, you may need to move the time.

This email sample may help you understand better–

Dear Aliya,

I have arranged it for today. I hope that matches your time. Of course, inform me if you want to change anything.

All the best,

Lucy

4. What Time Would You Like To Do This?

You could also ask, “What time would you like to do this?” to decide when the other party wants to do this. You should apply this when arranging a meeting and determining what time works perfectly for them.

It’s an efficient expression that decides whether a person is scheduled to meet with you. Usually, this is a more effective way to determine plans without fixing a random time.

You can use this email example–

Dear Jacy,

What time would you like to do this? We are very versatile, so we’re okay to let you decide.

Yours,

Robert

5. When Can We Sort This Out?

Another effective phrase is “When can we sort this out?” in casual emails to know the perfect times that match for both. Adding “we” in the question indicates that you would love to work closely with them. It works best when emailing coworkers you want to set up a time, whether inside or outside.

Look at the following sample if you are still stuck–

Dear Murphy,

“When can we sort this out?” I would like it to be later, let me know if you agree.

All the best,

Dina

6. Does [time] Work For You?

When you are free at a specific time, it’s a good idea to throw this time to know if someone is free at that time as well. You can say, “Does {specific time}” work for you?” Then, it can inspire him to agree with you without delay.

You can follow this given suggestion–

Dear Holly,

Does 1 o’clock work for you? We can change the time if needed, but that’s the slot we will be available.

All the best,

Nick

7. Is [time] Okay?

This is another best phrase to ask someone,” Is {specified time} okay?” to know if that particular time matches for them. Usually, this is a less commitment question, as it’s easy to change the time if anyone isn’t accessible at that time.

I recommend this phrase to your boss. It’s less confident than the other ones but still polite and respectful. However, it works best when emailing your boss.

The following sample will help you to understand it–

Dear Mike,

Is 5 p.m. okay? Could you let me know if you are busy? Then I can choose another one.

All the best,

Ariya

8. When Works Best?

All you have to do is use these three words: “When works best.” The question itself sounds simple but effective. You can use this when deciding on plans with the clients.

There is no need to overthink about asking a question to find out when they are available. So, they may give you several choices, and you can set a time that works for both.

An idea to give you a better understanding–

Dear Tom,

Please let me know what works best. I would like to find a proper time to get this set.

Good Luck,

Gabriel

9. Is There A Particular Time That Suits You?

It is best to ask when they are free for a meeting. Then, you can ensure that the schedule is suitable for them too. So, why not permit the other party to take charge of the schedule and ask, “Is there a particular time that suits you?” This is a friendly way to see when the other person is available. After they give you a time, you should check that you are free as well.

Check out the given sample–

Dear Olivia,

“Is there a particular time that works best?” We’d like to work with you and let us know your free time.

Kind regards,

Cowley

10. Can You Please Tell Me Your Preferred Time?

When seeking to coordinate schedules, a polite and formal way to inquire about someone’s availability is to ask, “Can you please tell me your preferred time?” This question indicates your respect for the other person’s time and preference. It’s like allowing them to choose a time that suits them best. It’s a considerate way to initiate a discussion about scheduling.

An example for your clearance–

Dear Kim,

“Can you tell me your preferred time?” So I decided on a perfect time.

Kind regards,

Bark

9 Informal Ways To Say “What Time Works Best for You”

You can use these informal methods for your friends and colleagues to ask to schedule a meeting. For instance–

1. Do You Have A Preferred Time In Mind?

When trying to schedule a meeting or appointment, you can ask this casually and open-ended to find the other person’s availability. If you’re setting up a virtual team meeting, you use this.

For instance–

Hi Maliha,

“Do you have a preferred time in mind for our next team catch-up?” I’m pretty flexible this week.

2. I’m Flexible, So I’m Happy To Work Around You

This phrase conveys your willingness to accommodate the other person’s schedule. When you’re coordinating a lunch date with a friend, you can ask this way. It means you are available, and the other party can choose a time based on their schedule.

You can follow this sample–

Dear Wax,

“I’m flexible, so I’m happy to work around you”. Just let me know when you’re free, and we’ll make it happen.

3. Let’s Find A Convenient Time For Our Meeting

This suggests a collaborative effort in scheduling. And it is most suitable for a business meeting.

There is a sample given for you–

Joey,

“Let’s find a convenient time for our presentation with the client.” Please share your availability, and we’ll coordinate.

4. When Is A Good Time For You To Meet Me?

It is a straightforward and friendly approach. If you’re planning a coffee meetup with your friend or colleague, you can ask by using this phrase.

Dear Max,

“When is a good time for you to meet me at the café this weekend?”

5. What Time Would Be Most Convenient?

This informal phrase is a polite way to inquire about someone’s preferred time without sounding too formal. It conveys a sense of flexibility and consideration for the other person’s schedule.

Example–

Hey Sarah,

I’d love to catch up this week. “What time would be most convenient for you?” I’m pretty flexible, so just let me know what works best.

6. Is There A Specific Time That Works For You?

This phrase shows flexibility and consideration for the other person’s schedule. When coordinating a virtual team meeting, you can use this by email.

A sample for you is given below–

Hey Martha,

“Is there a specific time that works for you to discuss our project updates this week?” I’m open to your schedule.

7. When Would You Like To Arrange This?

You can use this friendly question when you want to let the other person take the lead in choosing the time. If you’re planning a movie night with your roommate, you can email by following this phrase.

Hey Mark,

I’m up for a movie night. “When would you like to arrange this?” Do you have any preferences for the movie?

8. When Are You Able To Do This With Me?

This question combines informality with a touch of personal connection. It suggests a desire to spend time together while discussing scheduling. You can use this phrase by sending an email to your coworker.

A sample for your better understanding–

Hi Mark,

I’d like to discuss our project in more detail. “When are you able to do this with me?” I want to make sure we’re on the same page.”

9. What Time Is Going To Work?

This phrase adds a subtle sense of urgency while maintaining a casual tone. It suggests a degree of flexibility but implies that you’re looking to finalize a specific time soon. It’s practical to inquire about someone’s schedule without being overly formal.

A clear example for your better idea–

Hello Samuel,

Regarding our project meeting, “what time is going to work for you this Friday?” We need to make sure we get it scheduled.

How To Know What Time Works Best For You To Work Or Study?

The best time varies depending on the person and circumstances. To know what time is best for your job, you experiment with a different time frame for one week. This way, you can find out whether you’re a morning person or a night owl.

Understanding Personal Circadian Rhythms

Have you ever noticed that you feel more alert and productive at certain times of the day? That’s your rhythm at play. It’s your body’s internal clock, varying from person to person. Pay attention to when you naturally wake up and feel most awake.

In addition, find out whether you are a morning or evening person. If you are a morning person, you will feel more focused and engaged with the study or work while using 100% of your brain. For instance, you can give total concentration to your study so that you will be able to do more work in less time. On the other hand, when you are an evening person, your brain will work more conveniently at night.

Factors Affecting Productivity And Energy Levels

Several factors influence productivity and energy. Such as sleep quality and quantity are significant to keep you energetic for a long time. Ensure you’re getting enough restful sleep. Also, nutrition is critical; a balanced diet with regular meals can boost energy. For a productive day, you can avoid oily or fast food; these meals will make you lazy and feel sleepy.

Adapting To Professional And Personal Commitments

Balancing work or study with life’s demands can be challenging. Create a schedule that aligns with your commitments. Prioritize tasks and learn to say no when necessary. Don’t forget self-care – it’s crucial for well-being.

Time Management Techniques

Time management tools are your friends. Use calendars, to-do lists, and apps to stay organized. You can break tasks into smaller chunks and tackle them one at a time. For example, the Pomodoro technique (25 minutes of work, 5 minutes break) can boost focus.

Overcoming Challenges And Adjusting

Life is unpredictable. When challenges arise, adapt your schedule instead of giving up. You need to stay resilient and maintain your commitment to your goals.

Moreover, you can also consider seeking support. For instance, you can join study groups or online communities for motivation and advice. Or reach out to mentors or colleagues for guidance.

The Power of Consistency

As we all know, consistency is crucial to success. No matter what, try to stick to your chosen routine as closely as possible. Small, daily efforts add up over time.

Also, you can celebrate your achievements, even the small ones. Therefore, positive reinforcement will keep you motivated.

Embracing Flexibility

While routines are vital, try to be a flexible person. This way, you can’t lose hope and feel depressed. If you can’t learn about flexibility, life can get more complex. So, be open to change and learn to pivot without stressing. Balance consistency with adaptability.

Meeting Schedulers: What Are They And How Do They Help?

These are the online schedulers and best for setting a meeting. Here, I have analyzed in-depth meeting schedulers with benefits.

What Is A Meeting Scheduler?

A meeting scheduler is like your trusty personal assistant in the digital realm. It’s a nifty tool that helps you plan, organize, and coordinate meetings with ease. Hence, you no longer have to dive into the chaotic sea of email threads or spend precious minutes going back and forth to find a suitable time for everyone.

Types Of Meeting Schedulers Available

There are many types of meeting schedules you will find. Therefore, you need to find a suitable one and create meeting schedulers with it.

1. Calendar-based schedulers: These sync with your calendar (Google Calendar, Outlook, etc.) to offer available time slots. For example, Calendly and Doodle.
2. Email plugins: Tools like Boomerang and Mixmax integrate into your email, allowing you to propose meeting times right from your inbox.
3. AI-powered schedulers: These advanced schedulers use artificial intelligence to suggest optimal meeting times based on participants’ schedules. X.ai is a notable example.
4. Team collaboration tools: Platforms like Slack and Microsoft Teams often include built-in scheduling features for seamless coordination within your team

Benefits Of Using Meeting Schedulers

• Meeting schedulers help save time by eliminating the back-and-forth email exchanges to find a suitable meeting time.
• They prevent scheduling conflicts and misunderstandings among participants.
• You can spend more time on meaningful work rather than managing your calendar.
• Works across different time zones, making it easier for international collaborations.
• Set up automatic reminders so you never miss a meeting again.
• Using a scheduler gives a more professional impression to clients and colleagues.
• Many schedulers can sync with your calendar apps for seamless organization.
• You can access your schedule from anywhere, using various devices.
• Ideal for teams to coordinate and manage group meetings effortlessly.
• Trusted schedulers ensure the privacy and security of your calendar data.
• Some schedulers can collect feedback after sessions to improve future interactions.
• Helps track how much time you spend on various conferences.

9 Best Meeting Scheduler

You can use technology to schedule a time conveniently in this modern era. Take a look at the nine best meeting schedule apps below.

1. Calendly

This app is best for making scheduled meetings efficient while preventing the back-and-forth of emails and messages. The function is simple with the calendar flow booking page. It will help you to quickly find your available days. Plus, Calendy offers team scheduling, workflows, availability choices, and an embedded system for emails and websites.

2. Fellow

Are you planning to arrange a meeting? You can do that with Fellow with ease. It will allow you to set an appointment for all participants, easily share feedback, and make collaboration meeting agendas. Furthermore, unlike other meeting scheduler apps, you can make meetings directly inside the app. Therefore, you don’t have to leave the Fellow.

3. SavvyCal

Another is SavvyCal, which gives users function, ranked availability, calendar overly, time zone scheduling, single user link, and per link calendar setting. Therefore, you are sure to enjoy that you can find colleague’s mutual availability so meetings can get set in no time. Also, it comes with a simple design, integrated with tools like Google Meet Zoom, and synced with other calendars.

4. Motion

Also, this uses artificial intelligence to set time for your day. It helps you to build your day by taking account of your tasks, projects, and meetings when scheduling. Plus, it includes functions around meeting to schedule, offering customers a minute-by-minute plan for daily so that you won’t be able to miss any deadline or meeting ever again.

5. Clara

You just add Clara to your email, and the rest of the job will be done by it. This tool will assist in handling all scheduling. Also, it boasts automatic follow-ups and all-time responses. All you need to do is open the app.

6. Sidekick

Do you have tons of meetings? This app can be the perfect meeting scheduler for you. You can save sessions with a favorite option and locations for physical meetings.

In addition, Sidekick also combined with Zoom, Google Meet, and Teams for virtual meetings. Users found Sidekick very easy to use and provided many dashboard layouts.

7. Google Calendar

This tool can manage your calendar so you don’t double book while managing tasks. Also, join and view events in a moment to schedule meetings at a time that works for everyone. You can integrate Google Meet with this.

8. CozyCal

Often, you want a simple scheduling process, so you can use CozyCal. This tool is designed to save customers time and offers an easy setup system. Also, you can use this app for team collaboration because it can simply maintain team members’ appointments for several meetings.

9. Zoho Bookings

At last, Zoho Bookings syncs with your calendar easily while providing a customer interface that can adjust to your preferences. It’s ideal for all kinds of meetings your team needs to set and eliminate no-shows.

Conclusion

So, these are the different ways you can ask anyone for a meeting instead of saying, “What time works best for you?” broth formally or informally. From this vast list, you can choose which one you like from the description mentioned above. And use this to schedule meetings by sending emails or in a conversation. Also, with this blog post, you can learn about how to find the best time for work and everything about meeting schedulers with some apps suggested. However, if you have further queries, you can ask by leaving comments. I would love to chat in the comment box.

Frequently Asked Questions